Joint Chief MSR - Reporting Period - August

[Kermie Mistwallow]

Information from the JC MSRs for August 2023

Commander-in-Chief

Reporting: Kermie Mistwallow

Total Number of Staff: 29

Arriving Crew: 1

Silvio Rosca - Joint Chief, Academy

Departing Crew: 3

3249Rowena Resident - Joint Chief, Academy
Jimmbo Resident - Director of Promotions & Awards
Amcruising Resident - Vice Joint Chief, Academy

JC/VJC Actions:

• Accepted Resignation - 230805 - Kermie - 3249Rowena stood down as JC Academy

• Posted JC Academy Vacancy - 230806 - Kermie - viewtopic.php?f=1007&t=34802

• Posted JC/VJC MSR's to forums - 230807 - Kermie - Done for transparancy

• Appointed Lizzy Gracemount as Director of P&A - 230807 - Kermie - Unfortunatly missed Jim's resignation in emails, appointed lizzy as most qualified so as to not disrupt the P&A Process

• Assissted with training Lizzy and going over P&A stuff - 230809 - Kermie

• Received email regarding possible IP infringement - 230809 - Kermie - Sent to IP Management to Investigate

• Discussed applications for JC Academy with Joint Chiefs - 230807-230812 - Kermie

• Closed JC Academy Vacancy - 230812 - Kermie - Moved to Closed Vacancies, announcement of appointment to be made after candidate informed

• Appointed Silvio Rosca as JC Academy - 230812 - Kermie

• Discussed Academy with Silvio - 230813 - Kermie - Discussed points of action and where to start

• Was invited to and attended Game Night - 230813 - Kermie - Social Event with Pinastri HQ Crew

• Discussed Admin Office with Luc - 230814 - Kermie - Gave tasks to check conformity

• General Discussions - All Month - Kermie - Different discussions with individuals throughout the month

• Attended and Ran P&A and UFS Town Hall - 230826 - Kermie - Poison also in attendance from the Joint Chiefs

• Discussions with Chief of Admin - 230828 - Kermie - Discussions on updates to Service Jackets including SSN and SCL

• OOC/Off Duty Tag - 230830 - Kermie - Ensured all current members as of this date had the OOC/Off Duty Tag in the UFS Main Group

• Group Cleanup - 230830 - Kermie - Spoke to JC Admin to work with personnel to begin the annual group cleanup for Second Life Groups. Main Group and Branch Groups

• Office Check-in - 230830 - Kermie - Checked in with office staff for any updates on projects

Office Actions:

• Began processing Promotions and Awards - 230809 - Lizzy

• Intellectual Property Investigation - 230809-230810 - Quertie - Issue resolved and Closed

• P&A Discussions - 230816 - P&A Board

• P&A Sent to JC's - 230817 - Lizzy - Promotions to Captain sent to Joint Chiefs

• P&A Posted - 230822 - Lizzy

• Heraldry - 230829 - Erika - Greeter Logo Requested

• Diplomatic Corps - 230829 - All Dept - Discussion on possible free advertisement, linked in Land Managers to chat due to extra expereinces for the sim

• P&A - 230829 - Lizzy - Posted reminder for Promotions and Awards Submissions

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Chief of Academy

Reporting: Silvio Rosca

Total Number of Staff: 14

Arriving Crew: 0

Departing Crew: 0

JC/VJC Actions:

• New member mentor assignment - 230821 - Silvio - assigned 3 new members to mentors

• BBCP work - 230822 - Silvio - processed a BBCP

• Added personnel to moodle - 230829 - Silvio - created an account in moodle for certs to personnel

• Answered academy question - 230830 - Silvio - spoke to member via discord

• BBCP work - 230830 - Silvio - processed 2 BBCPs

• New hire - 230831 - Silvio - selected and spoke with new chief academy admin

Office Actions:

• Transcript processing - 230823 - Grayson - processed transcripts

• Transcript processing - 230829 - NadiraArrant - processed transcripts

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[Kermie Mistwallow]

Chief of Administration

Reporting: Luc Skar-Machado & Benjamin Brougham

Total Number of Staff: 20

Arriving Crew: 0

Departing Crew: 1

Selina Otsuka - USS Shogun-A XO

JC/VJC Actions:

• July SOTL MSR - Wiki Category Check - 230801 - Ben - Conducted the routine monthly assessment of wiki crew categories, documenting the results in the July MSR report.

• July SOTL MSR - Auditing Report - 230806 - Ben - Performed monthly audits on SOTL MSR's to verify compliance with standards from the membership manual and CO's manual. Shared audit results with the Chief of Admin and Commanding Officers via email.

• Updated SOTL MSR Template with LCARS Page data - 230807 - Ben - Updated the SOTL MSR Template by adding a designated section for CO's/XO's to record their most recent updates to the SOTL's Main LCARS page or Crew Roster page.

• July SOTL MSR - Update/Correction Deadline - 230810 - Ben - Updated the monthly audit report, incorporating the corrections provided by CO's within the specified deadline. Ensured the security of all MSR's for July 2023 by locking them to prevent unauthorized modifications.

• CO/XO Evaluation - 230814 - JC/VJC - Task issued by CiC

• Contacted Rowena - 230825 - Luc - CO has been contacted to establish if a member is active or not

• Reorganizing SSN - 230829 - Luc - Restructuring the SSNs to be Firstname Lastname(initials) Year joined, which number you were when joined. Example: Data Axel - joined 071216. SSN would be DA0702 as Cyril joined before him in 2007 so Data would be the 2nd to join hence 02

• Restarting UFS Security Classifications (SCL) - 230829 - Luc - Restarting the https://lcars.ufstarfleet.org/index.php ... ifications up it is in the working timeline not set yet for completion

• August SOTL MSR Reminders Sent - 230829 - Luc - Sent MSR reminders to CO's and XO's through Discord, Forums, and via email.

Note From CinC: SSN and SCL projects are not yet live and wil be a discussion point, project was initiliazed to test if would work or not, feedback to be requested

Office Actions:

Personnel:

• Transfers - 23

• Resignations - 1

• Registrations - 25

[Kermie Mistwallow]

Chief of Communications

Reporting: Poison Toocool & Evelyn Rieko

Total number of Staff: 31

Arriving Crew: 3

Saraphinadarksoul Resident - Graphic Designer, Special Projects
Mikie Rhiadra - Relay for Life Team Co-Captain
Quentin Foulsbane - Greeter

Departing Crew: 1

Kermie Mistwallow - Relay for Life Co-Captain

JC/VJC Actions:

• Meet with Saraphinadarksoul regarding Graphic Design - 230802 - Poison - She will work on Special Design Projects with the JC/VJC to promote UFS

• Do administrative tasks regarding new member of staff - 230802 - Poison - Contact Personnel to Update SJ, Add to Comms Server, Add Channel for her use

• Summarize 7 Options for member involvement in decision-making - 230804 - Poison - Based on the discussions in Gemini channel & proposals presented

• Send listing information for TrekFEST to Grid Affairs - 230805 - Poison - Write promotion blurbs and provide info via notecard to in-world manager of publication

• Posting UFS Event Memes - Ongoing - Evelyn - Social Media postings for UFS Social Events

• Review/Oversee Greeter System & Manuals Creation - Ongoing - Evelyn

• Review plans for SunFEST & Ensure everything is set-up for events - Ongoing - Evelyn

• Work with Saraphina on special design projects - Ongoing - Poison - Development of ads and memes promoting UFS ships and branches

• Coordinate with Greg on the build for Fleet Week in November - Ongoing - Poison

• Went over tasks needed doing and made a list for delegation - 230806 - Poison

• Volunteered to be photographer as well as host at 1300hrs Sunfest Event - 230807 - Evelyn

• Arranged a meeting with Greeter Coordinator Quertie - 230807 - Evelyn - Meeting is Tues 230808 at 4:00pm SLT

• Gave assignment to Quertie to place an AD for Greeters on the Forum - 230807 - Evelyn

• Review the Chief of Comms Manual - 230807 - Poison - Added two new positions & read through to be sure the rest was still valid

• Post 7 options for Membership Council in Gemini channel - 230807 - Poison - Hopefully covered all the suggestions I'd seen

• Updated the JC MSR. - 230808 - Evelyn - Transferred out Kermie Mistwallow and transferred in Mikie Rhiadra as RFL Co-Captain

• Check JC Comms Tracking, Update Pages - 230808 - Poison - Update Event Planning & Social Media Pages

• Graphic Design, SunFEST Memes - 230808 - Poison

• Had a meeting with Greeter Coordinator Quertie - 230808 - Evelyn - Highlights of the meeting: Went over Quertie's (Q) Greeter System. Added a Greeter Tour to the Greeter Process, chose the color Magenta for the Greeter's Titlers. Greeters should be Lt. and above. More greeters will be scheduled on Sundays and Mondays as Q has found that HQ gets more visitors on those days.Greeter Program will be in place by Friday 230811.

• Posted SunFEST Comic Rift meme on Social Media Platforms. - Ongoing - Evelyn

• Updated the JC Comms Event Schedule Page with meme post completed - 230808 - Evelyn

• Placed PSI Space Jump Class on the UFS Google Calendar - 230809 - Evelyn - PSI-Space Jump class 230813

• Review notes on Greeter meeting & give comments - 230809 - Poison - Titlers are part of UFS Uniform, best check. Will review program when it is complete.

• Assist a returning member - 230809 - Poison - Chatted, gave them Personnel email to request reinstatement

• Posted SunFest Beach Party Meme on Social Media Platforms - Ongoing - Evelyn - I also updated the JC Comms Event Schedule showing this was done.

• Decorated for the SunFEST Cosmic Rift Grease/Beach Boys Party - 230810 - Evelyn - Evey came in while I was decorating and helped.

• Created backdrop for Club Lat decor - 230810 - Poison - requested staff approval; also remarked how great the Club Lat decorations look

• Placed Event subscriber on the Pinastri Beach - 230810 - Poison

• Set-up an Info on UFS Sign for SunFEST locations - 230810 - Poison - Updated a graphic with the new UFS logo, scripted each sign to link to UFS website

• Reviewed information for a JC Task & gave feedback - 230810 - Poison

• Posted a meme featuring UFS Graduates for July - 230810 - Poison - Something new we are trying, I post the first couple to show the form of text for SM

• Prepared TP signs for Welcome for SunFEST Events - 230810 - Poison - Scripted for a click-tp to the location

• Reread promotional material for SunFEST and prepared notices - 230810 - Poison - Five events in total, each needing their own notice text

• Helped Evey & Siobhan host the SunFEST Grease Cosmic Rift party - 230811 - Evelyn - I greeted people, made the chat lively and fun and thanked people for coming

• Sent out 40 notices regarding SunFeST over the 4 hours - 230812 - Poison - Also was present to hang out and support

• Hosted the SunFEST Event - 230812 - Evelyn - 4 hours plus decorating and coordinating and supporting - terrific job, number one

• Reviewed Greeter Manual and Greeter Systems Manual final drafts - 230812 - Poison - A lot of work went into the revisions and updates, kudos to Quertie

• Monitored RFL Kiosk during SunFEST & L$1100 donated during SunFEST - 230812 - Evelyn - This was not a RFL event. No request for donations were made.

• Promotions & Awards for the Department - 230814 - Poison & Evelyn

• Developed some notes to assist incoming JC with Moodle - 230815 - Poison - Had a voice chat with Silvio & went over some Academy processes, hope it was helpful

• Wrote & posted Press Release for TrekFEST Sep 8/9 - 230815 -Poison - Posted to UFS Forum and Flickr

• Updated Fest poster for TrekFEST Sep 8/9 - 230815 - Poison

• Reviewed Greeter Manual and Greeter Systems Manual final drafts - 230814 - Evelyn

• Meet with a member of Comms staff - 230815 - Evelyn - Discussing their role & brainstorming ideas

• Posted approved ad for Greeters on the UFS Forum - 230816 - Evelyn

• Resized TrekFEST poster and passed it to Greg in-world for posting - 230816 - Poison

• Sent a notice inworld with link to add for Greeters - 230816 - Poison

• Reviewed Recommendations for Promotions - 230816 - Poison

• Updated Events Procedure Sheet - 230816 - Poison - We decided to add a f/up one week before FEST to reconfirm performer bookings

• Placed PSI Phaser Training Class on the UFS Google Calendar - 230818 - Evelyn - The Phaser Class will be on 230906 @ 6:00 am SLT

• Was approached by a member looking for a position with Comms - 230821 - Poison - suggested they apply for a Greeter position & gave them the link

• Advised the new P&A Director of the date for the Admiral's Banquet - 230822 - Poison - Brief chat about deadline for P&A recs for AB, advised there is no P&A ceremony in Dec

• Adjusted the Social Media Calendar - 230822 - Poison - Advised Coordinator of change, suggested an addition to text of posts

• Helped a returning member with questions about the Greeter Program. - 230822 - Evelyn

• Posted UFS Event Memes - Ongoing - Evelyn - Social Media postings for UFS Social Events

• Writing/Editing Articles for the upcoming Delta Communicator - 230824 - Poison - Special Edition for Star Trek Day

• Placed PSI Phaser Training Class on the UFS Google Calendar - 230824 - Evelyn - The Phaser Class will be on 230831@ 7:00 pm SLT/1900 hrs

• Stood as Honor Guard for August P&A - 230826 - Poison & Evelyn

• Was present as JC for UFS Town Hall - 230826 - Poison

• Initiated check-ins with staff - 230828 - Poison - Now in planning stages for October 2023

• Updated Honor Guard Master List - 230829 - Poison

• Created a Youtube short for UFS promotions - 230830 - Poison - Posted on Youtube, Instagram, Twitter (X)

• Set routine for Greeter hires, emailed Personnel re hire - 230830 - Poison

Office Actions:

• Posting Trek History, UFS Promotions & Graduation Memes - Ongoing - Selina - Social Media postings

• Create Trek History, UFS Promotions & Graduation Memes July - Ongoing - Kalayna - Graphic Design

• Check with CompOps about Social Media app (Buffer) - 230805 - Selina - In the works

• Continue Developing Greeter System & Manuals - Ongoing - Quertie - Good to see innovative ideas taking shape

• Review plans for SunFEST & Ensure everything is set-up for events - Ongoing - Greg, Siobhan, Evey

• Hire a new Co-Captain for RFL Team & inform Chief - 230805 - Lizzy - Posted a TY to Kermie & an Intro to Mikie on the UFS Forum

• Research, Write and Post Tech/Space News - Ongoing - GreenLantern Excelsior - Friday Blog

• Take pictures of UFS activites and events for UFS flickr & promotions - Ongoing - Selina Otsuka - Sometimes assisted by Erika

• Graphic design, special projects - Ongoing - Saraphina - Development of ads and memes promoting UFS ships and branches

• Coordinate with Poison on the build for Fleet Week in November - Ongoing - Greg

• Post SunFEST schedule & ask for photographers to cover event - 230806 - Selina

• Email Personnel to update new RFL Co-Captain SJ - 230808 - Evey

• Upcoming Event notice re SunFEST, UFS Main Group & Discord - 230808 - Siobhan

• Helped Decorate for the SunFEST Cosmic Rift Grease Beach Party - 230810 - Evey - Helped Evelyn Decorate for the SunFEST Cosmic Rift Grease/Beach Party

• Hosted the Cosmic Rift Grease Party with Siobhan - 230811 - Evey & Siobhan

• Set up terrific Coney Island pier - 230812 - Greg - great job

• Hosted the SunFEST Event - 230812 - Greg, Siobhan, Evey - 4 hours plus decorating & coordinating - fab job by all, we counted around 80 attendees Sat

• Finalize Greeter Manual, Systems Manual & Advertisement - 230816 - Quertie

• Create UFS Promotions & Graduation Memes for August - 230824 - Kalayna - Graphic Design

• Create Trek specific photos/graphics for upcoming Delta Communicator - Ongoing - Selina Otsuka - Special Edition for Star Trek Day

• Interview potential Greeter - 230829 - Quertie - First greeter in new system

[Kermie Mistwallow]

Chief of Computer Operations

Reporting: Eddie Hagoromo & Sniper Schridde

Total Number of Staff: 2

Arriving Crew: 0

Departing Crew: 0

JC/VJC Actions:

None Reported

Office Actions:

None Reported

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Chief of Operations

Reporting: Nora Gerhadsen & Aryela Dagger

Total Number of Staff: 14

Arriving Crew: 0

Departing Crew: 0

JC/VJC Actions:

None Reported

Office Actions:

None Reported